Administrative and Finance Officer
Search for Common Ground, Cameroon

• Support the Finance Lead in effective financial management of the project.
• Ensure proper documentation of vouchers and receipts, financial reporting, proper coding of expenses, distribution of payments, tracking petty cash distribution and bank deposits;
• Work closely with the Admin and Logistics unit to ensure timely payments for goods and services rendered to SFCG;
• Support Finance Led to strengthen financial and accounting systems - identifying gaps, weaknesses, and issues and recommending and implementing solutions;
• Ensure compliance with SFCG and donor accounting requirements.
• Undertake regular reconciliation and other expenditures and income, according to agreed timeframes and standards.
• Ensure timely remittance of PAYE, Pension, WHT, NSITF, and NHF on a monthly basis.
• Collaborate with SFCG finance teams in order to fulfill payments and other project expenditures.
• Ensure that all expenditure is charged to the correct budget line.
• Liaise with the Finance Lead to ensure smooth and proper coordination related to regular payments and purchases
• Ensure overall financial compliance and management across the consortium
• Conduct internal verification within the consortium to ensure cost eligibility and compliance
• Support the reporting process by ensuring all documents supporting transactions are collated, reviewed, and reconciled before submission to the Finance Lead for upload to the system.
• Support the Finance Led to maintain a tracker of all subcontracts and other activities under grants.
• Review and monitor budget performance by analyzing variances between approved budgets and actual expenditures.
• Manage transactions effectively and efficiently to ensure quality reporting.
• Do a proper archiving of all supporting documents

• Coordinate package delivery and pick-up
• Ensure that SFCG’s inventory list is updated at regular intervals
• Ensure that the door security system and key management are functioning properly
• Manage the telephone/intercom/internet system
• Provide orientation for new staff, visitors, or consultants on the use of the general office equipment and other office systems
• Maintain office equipment and oversee repairs
• Manage the office fleet and approve any private vehicle hire
• Maintain office logs on travel, inventory, and fuel usage for generators, vehicles, etc.
• Prepare travel arrangements, relevant documentation (tickets, visas, etc.), and any necessary travel materials (Meeting confirmations, background or reference confirmations)
• Prepare and submit a monthly logistics report about the above to the Admin and Logistics Coordinator.
• Coordinate procurement process of goods and services, ensure necessary documentation
• Maintain and update the vendor’s database for necessary goods and services
• Monitor quality and control costs on various office supplies, stationery, hotel accommodation, transportation and other equipment
• Provide support to HR where needed
• Carries out tasks in support of assigned activities, such as photocopying, processing paperwork, and organizing meetings.

• Bachelor’s degree in accounting and finance, Banking and Finance, or Business Administration and Management. An ICAN, ANAN or ACCA Certification or master’s degree in accounting would be an added advantage.
• 3 years or above of professional experience providing finance, administrative, logistical, and/or operational support
• Experience working in an NGO or civil society is a plus
• Experience working with little or no supervision

• Proven interest amp; commitment to humanitarian and development principles and a demonstrable understanding of conflict/post-conflict development contexts

Job Rewards and Benefits